EFFECTIVE: April 1, 2023
1. DATA CONTROLLER
On behalf of Virinco AS, the CEO is the data controller for the processing of personal data regarding your use of our websites.
2. WHAT PERSONAL DATA DO WE COLLECT
Our websites offer a variety of services that are collectively referred to as the “Service.” We collect information from individuals who visit our websites (“Visitors”) and individuals who register to use the Service (“Customers”).
Depending on the legal basis, including the purpose of our processing, we may collect personal data from you either as a Visitor, or as a Customer, as described below:
a) Personal data about you as a Visitor
As you navigate our websites, we may collect information through the use of commonly used information-gathering tools, such as cookies and web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on our websites (such as the web pages viewed, and the links clicked).
b) Personal data about you as a Customer
When expressing an interest in obtaining additional information about the Service or registering to use the Service, we require you to provide us with the following contact information about you:
- Company name
- Phone number
- Email address
(“Required Contact Information” and/or “Billing Information”)
We may also ask you to provide additional information, such as company annual revenues, number of employees, or industry (“Optional Information”).
Required Contact Information, Billing Information, and Optional Information are referred to collectively as “Data About Virinco Customers.”
3. HOW DO WE COLLECT YOUR PERSONAL DATA
We collect personal data from you when you register on our websites, subscribe to a newsletter, fill out a form, contact us regarding our Service or enter information on our websites.
4. FOR WHAT PURPOSES DO WE USE YOUR INFORMATION?
5. THE LEGAL BASIS FOR PROCESSING OF YOUR PERSONAL DATA
The processing of data mentioned under section 2 b) above is used to fulfil the agreement with you regarding the provision of our Service. The legal basis of this processing is the General Data Protection Regulation (GDPR) Article 6 (1) (b).
6. DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES
We do not share, sell, transfer or otherwise disclose personal data to any other third parties unless we are legally obliged to do so.
7. ERASURE OF PERSONAL DATA
Data received or collected in connection with our Service is stored in our active user register as long as is necessary to achieve the purpose of the processing. The data is then deleted or anonymized. Data we are obliged to keep according to the Norwegian Accounting Act (in Norwegian: Bokføringsloven) will be stored for up to 5 years, in accordance with the requirements of the law.
8. INFORMATION SECURITY
We use robust security measures to protect your personal data from unauthorized access, maintain data accuracy, and help ensure the appropriate use of personal data. When our Service are accessed using Secure Socket Layer (“SSL”) technology, we protect your personal data using both server authentication and data encryption. These technologies help ensure that your personal data is safe, secure, and only available to you and those you have granted access.
We host our websites in a secure server environment that uses firewalls and other advanced technology to prevent interference or access from outside intruders.
9. COOKIES AND WEB SITE NAVIGATIONAL INFORMATION
10. PUBLIC FORUMS, REFER A FRIEND, AND CUSTOMER TESTIMONIALS
We may provide bulletin boards, blogs, or chat rooms on our web sites. For example through our support service provider zendesk.com.
Any personal data you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. We are not responsible for the personal data you choose to submit in these forums.
You may elect to use our referral service to inform friends about our websites. When using the referral service, we request the friend’s name and email address. We will automatically send the friend a one-time email inviting him or her to visit our web sites. We do not store this information.
We post a list of Customers and testimonials on our websites that contain information such as Customer names and titles. We obtain the consent of each Customer prior to posting any information on such a list or posting testimonials.
11. CUSTOMER DATA
Virinco Customers use the Service to host data and information (“Customer Data”). We will not review, share, distribute, or reference any such Customer Data except as provided in the Master Subscription Agreement, or as may be required by law. Customers are responsible for maintaining the security and confidentiality of their Virinco’s Web sites usernames and passwords.
12. THIRD-PARTY WEBSITES AND APPLICATIONS
13. WHAT ARE YOUR DATA PROTECTION RIGHTS?
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. We aim to take reasonable steps to allow you to correct, amend, delete or limit the use of your personal data.
If you wish to be informed about what personal data we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
- The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your personal data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
- The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
- The right to object. You have the right to object to our processing of your personal data.
- The right of restriction. You have the right to request that we restrict the processing of your personal data.
- The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
- The right to withdraw consent. You also have the right to withdraw your consent at any time where we relied on your consent to process your personal data.
Please note that we may ask you to verify your identity before responding to such requests.
You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).
14. COMMUNICATIONS PREFERENCES
We offer Customers and Visitors who provide contact information a means to cancel from email newsletters and other information from us. Either unsubscribe from our newsletter service or send an email to email@example.com. Customers cannot opt out of receiving transactional emails related to their account with Virinco or the Service.
15. CORRECTING AND UPDATING YOUR INFORMATION
When using our websites, customers may update or change their registration information either by using applicable forms or email firstname.lastname@example.org.
17. CONTACTING US
3036 Drammen, Norway